Council authorized notice of its intention to provide assistance to the Chamber of Commerce. The Partnering Agreement will come back for Council’s consideration after requisite notice has been completed.

2) 2012 Discretionary Grant Recommendations
Council approved the following discretionary grant recommendations proposed by the Discretionary Grants Committee for the 2012 Budget Year.

Athletic / Educational/ Community Group 2012
Request 2012 Recommendation
Community Eco Garden $1,000 $500
Earth Week Fernie $1,000 $1,000
Elk Valley Society for Community Living $6,500 - 0
Fernie Heritage Cemetery Restoration Society $2,500 $800
Fernie Kid’s Club Society $5,000 $500
Fernie Mountain Bike Club $5,000 $1,200
Fernie Rod & Gun Club $5,000 $1,200
Fernie Skating Club $2,000 -
Fernie Snowmobile Association $4,000 - $0
Ghostrider Adventure Camp $800 $800
OPT BC $1,300 $1,300
Salvation Army Food Bank $1,500 $1,500
Wildsight Elk Valley Branch $5,000 $1,000
Total – Athletic / Educational / Community Group $40,600 $9,800

Economic Development & Tourism 2012 Request 2012 Recommendation
Fernie Mountain Film Festival Society $1,000 $800
Fernie Mountain Market $1,000 $1,000
Reel Canadian Film Festival $2,000 $1,000
Total Economic Development & Tourism $4,000 $2,800

Total Discretionary Grants $44,600 $12,600

3) Lease Agreements
Council approved the following lease agreements (clauses of which include, but are not limited to the following:

a) Fernie Curling Club
2011/2012 Season – $6000 plus GST (5 months @ $1200.00/month)
The City will operate the facility during the non-curling season (March 16 – October 14) which will allow the – City to rent out the space for public events.
- The Curling Club will operate the facility during the curling season which is (October 15 – March 15)

b) Fernie Ghostriders Junior Hockey Club Lease Agreement
The Fernie Ghostriders lease a space within the Fernie Memorial Arena for the purpose of hosting Club operations including change room, team and equipment room area. Lease agreement clauses include, but are not limited to:
- A lease term from December 1, 2011 to November 30, 2012
- Rent of $1.00 payable on or before the first day of December, 2011.

c) Fernie Skating Club Lease Agreement
The Fernie Skating Club leases a space within the Fernie Memorial Area for the purpose of hosting Club operations including equipment storage, change room and administrative offices. Lease clauses include, but are not limited to:
- A lease term from December 1, 2011 to November 30, 2012
- Rent of $1.00 payable on or before the first day of December, 2011.

4) Bylaws
Council adopted Bylaw No. 2127, cited as Pesticide Use Control Bylaw No. 2093, 2010, Amendment Bylaw No. 1, 2011.

This bylaw amends Bylaw No. 2093 by incorporating language to improve clarity and certainty with respect to the control of noxious weeds and invasive plants and the ability to use pesticides or herbicides to manage identified noxious weeds and invasive plants. The bylaw amendment provides the municipality and other property owners with clear definitions as to which plants are considered noxious and invasive in order that they are managed effectively in the community.

5) Waive Building Permit Fees
Council agreed to provide a grant – in aid to the Fernie Women’s Centre in response to their request to have building permit fees waived for renovations to create a barrier free programming space in their existing garage.

6) Physician Shortage in Elk Valley
In response to a letter from Interior Health – Sparwood Health Centre physicians regarding physician shortages in Elkford and Sparwood, Council authorized that a letter be sent to Interior Health in support of ensuring that a strong physician compliment be maintained throughout the Elk Valley region.

2) Arena Liquor License
Council approved the Arena Liquor License Agreement authorizing the Fernie Ghostriders Junior Hockey Club to dispense and sell beer and wine from a specified location within the Fernie Memorial Arena in accordance with a Class E Stadium Liquor License.

3) Max Turyk Soccer Field Development
Council approved the grant application for the Max Turyk Soccer Fields to the Province of BC Community Recreation Program.

The redevelopment of Max Turyk Soccer Fields is identified in the City’s 2011-2015 Financial Plan. The project includes realigning the current field to allow for a second field to be developed at the same location. If successful with the grant application, the Community Recreation Program will contribute up to 80% of the project cost.

The Open House and Information session to be held near Fernie will be at:

Location: Baynes Lake – Jaffray Hall /
Jaffray Village Loop

Date: Tuesday, October 4, 2011

Time: 2:00 – 7:00 p.m. with a
Free BBQ from 5:30 – 6:30 p.m. and
Presentation from 6:30 – 8:00 p.m.

2) Columbia Basin Alliance for Literacy
Councillor Macnair confirmed participation and his planned attendance to attend a Community Literacy Advisory Council meeting scheduled for Tuesday, October 4, at 3:00 p.m. at the Sparwood Public Library.

3) Safety Concerns for Motorists and Pedestrians on Highway #3 – Fernie and Area
Ministry of Transportation and Infrastructure responded to Council’s July 28th letter outlining safety concerns on Highway #3 in the Fernie Area.

Council requested staff to forward the Ministry’s letter to Mr. Simon Piney, a local resident and further, to Mr. Mike Sosnowski, Area A, Director with the Regional District of East Kootenay for information.

4) Fernie Chamber of Commerce – Campsite Facility
A letter from the Manager of the Fernie Chamber of Commerce regarding the need for a year round camping facility in the Fernie area was addressed and will be forwarded to the Regional District of East Kootenay, the Leisure Services Advisory Board and the Forever Fernie Community Sustainability Action Team for comment.

5) Regular Meeting of Council and Committee of the Whole meetings scheduled for Monday, September 26th, have been cancelled in order that the Mayor and members of Council be able to attend the 2011 UBCM Conference.

Fernie Creative Minds Preschool – $8,906.90 per year
Creative Energy Arts Factory – $7,346.40 per year

These two long term tenants “Creative Energy Arts Factory” and the “Creative Minds Pre-School” have occupied space in the old Max Turyk School since 2009.

If you are interested in renting space in this facility, contact Sharon Switzer or Allan Knibbs at the Fernie Aquatic Centre at 250 423-4466.

2. AGM for Municipal Insurance Association of BC
Councillor Macnair was designated as first alternate and Councillor Giuliano the second alternate authorized to vote at the upcoming Municipal Insurance Association of British Columbia Annual General Meeting.

3. Greenhouse Gas Emission Committee
Council approved a budget of $7800.00 to establish a community resource centre, containing resources on energy efficiency, to be housed at the Fernie Heritage Library.
This resource centre will provide members of the community access to resources to help them become more energy efficient and link community members to available grants and provide an opportunity to learn about other energy efficient programs.

4. Lions Club Special Occasion Liquor Application – 2011 Demolition Derby
Council approved the Special Occasion Liquor License application for the Fernie Lion’s Club to operate a beer garden on September 4, 2011 from 12:00 noon to 7:00 pm at the Fernie Rodeo Grounds subject to proof of comprehensive general liability insurance.

2) BC Liquor Control and Licensing Branch
Council will be forwarding a letter to the BC Liquor Control and Licensing Branch, the MLA for the area, and other municipalities in the Resort Municipality Initiative outlining the challenges faced by municipalities and the need for additional tools to provide greater flexibility for both licence approval and revocation.

3) KM Fight Group Inc – Mixed Martial Arts in Fernie
After careful consideration Council agreed to forward a letter to KM Fight Group Inc. acknowledging receipt of their request and informing them that the City of Fernie is unable to approve their request as Council feels there is a lack of expertise and resources in the community at this time to ensure a safe, effectively governed entertainment event and further, that the City needs assistance from a provincial body, qualified to comment on regulations required to host such events.

4) Federation of Canadian Municipalities – Municipal Campaign Training Workshop for Women.
Council authorized Mayor Corrigan to attend the Federation of Canadian Municipalities Workshop: Increasing Women’s Participation in Municipal Government which will take place in Nelson on
August 27-28, 2011.

5) Fernie Secondary School – 2011 Challenge Days
Council approved a discretionary grant of $500.00, to be funded from the 2011 Discretionary Grants budget, to Fernie Secondary School to assist with hosting the 2011 Challenge Days activities and further, that the application received from Fernie Secondary School be forwarded for consideration by the Discretionary Grants Committee during 2012 grant deliberations.

6) Wapiti Music Festival – August 19 – 20, 2011
Council approved the Special Occasion Liquor Licence Application submitted by the Fernie Mountain Music Festival Society to operation a beer and wine tent in an
enclosed area of Annex Park, Fernie, BC on August 19, 2011 from 7:00 p.m. to 11:00 p.m. and on August 20, 2011 from 12:00 p.m. to 11:00 p.m. as part of the Wapiti Music Festival subject to receipt of comprehensive general liability insurance, and further;

The City will provide assistance including grass cutting in Annex Park and the adjacent parking area (11th street) prior to August 19, 2011, access to potable water, barricades, garbage barrels and tables subject to availability of personnel and equipment.

The Festival will take place in the Annex Park from Thursday, August 18 – Sunday, August 21, 2011

2. Max Turyk Lease Amendments
Currently there are two long term tenants “Creative Energy Arts Factory” and the “Creative Minds Pre-School” who have occupied space in the old Max Turyk School since 2009. Council authorized notice of their intention to amend the terms of a disposal (lease) for these two groups for a period of 1 year commencing on August 1, 2011, with a right of renewal for 3 additional one year terms for the following rental rate:
Fernie Creative Minds Preschool – $8,906.90 per year
Creative Energy Arts Factory – $7,346.40 per year

If you are interested in renting space in this facility, contact Sharon Switzer or Allan Knibbs at the Fernie Aquatic Centre at 250 423-4466.

3) Regional District of East Kootenay Bylaw No. 2326 Referral Electoral Area A – Miscellaneous Amendments – Elk Valley Zoning Bylaw No. 829, 1990
Miscellaneous amendments to the Elk Valley Zoning Bylaw were identified as a priority project in the RDEK Planning and Development Services 2011 work plan. The above noted bylaw amends a number of the regulations contained in the Elk Valley Zoning Bylaw No. 829. A complete summary of the proposed changes can be viewed at City Hall during normal business hours of 8:00 a.m. – 4:00 p.m. Monday – Friday.

4) Banning Cosmetic Chemical Pesticides
The Canadian Cancer Society, BC & Yukon Division is working on a provincial campaign to ban the use and sale of cosmetic chemical lawns and garden pesticides, which included herbicides, fungicides, and insecticides.
Council will be forwarding a letter to the Province in support of this ban.

5) Fernie Mountain Bike Club
Council approved a funding request from the Fernie Mountain Bike Club in the amount of $2000 to be funded from the Resort Municipality Initiative – Cultural and Heritage Tourism and Festivals Program towards the “Wam Bam Dirt Jump Jam” event to be held Saturday, August 20, 2011 behind the Fernie Aquatic Centre.

Council endorsed the grant application for the UBCM Strategic Wildfire Prevention Operational Fuel Treatment Program and committed to the necessary program management and related reporting requirements.

If the application is approved, Council also approved that B.A. Blackwell and Associates be awarded a contract to manage and oversee the treatment program including writing a Request for Proposal, selecting the successful candidate, ensuring the work is completed according to the fuel prescription and writing a final report for UBCM. The prescriptions and area mapping to be used were completed under the former grant process. If this application is successful these funds would be used to treat the 10.2 hectares of forested Municipal land identified in the Ridgemont Area.

2. Fernie Writers Conference – Special Occasion Liquor Licence Application
Council authorized the application put forward by the Fernie Writers Conference to operate a cash bar selling beer and wine at the Opening Reception to be held at the Fernie Heritage Library on Sunday, July 17 from 5:30 –
8:30 p.m. subject to City receiving revised certificate of insurance by July 15.

3. Victoria Avenue Initiative – Wednesday Socials &
Special Occasion Liquor Licence Application
Council authorized the application put forward by the above noted group to operate a beer garden on July 20, August 3, August 17 and August 31, 2011 from 5:00 – 8:00 p.m. subject to proof of comprehensive general liability insurance.

4. Letter to Highway 3 Mayors and Chairs Committee
Council will be forwarding a letter to the Ministry of Transportation and Infrastructure detailing specific safety concerns on Highway 3 at Dicken Road, Vanlerberg Road, Lizard Creek Bridge and the Fairy Creek Bridge.

Council is requesting that MOT take actions to resolve the dangerous conditions at these sites along Highway 3.

Further to this, the current Agreement requires Sparwood or Fernie to pay a daily rental fee of $700 plus GST the proposed amendment changes this to a fee of $700 for the first day of usage and a fee of $350 per day of each day thereafter plus HST.

2) Public Art-Proposed Mural on Fernie Memorial Arena Wall adjacent to Highway #3
Council approved the proposed mural “Patterns on Ice” for installation at the Fernie Memorial Arena subject to receipt and approval, by the Director of Leisure Services, of an Agreement for the works acceptable to the City of Fernie.

3) Appointment of Chief Election Officer and Deputy Chief Election Officer for the 2011 General Local Elections
Council appointed Ms. Leanne Jensen as Chief Election Officer and Ms. Gayle Vallance as Deputy Chief Election Officer for the purpose of conducting the upcoming 2011
General Local Elections on behalf of the City of Fernie.
Saturday, November 19, 2011 is Election Day.

4) Partnering Agreement with the Fernie Chamber of Commerce for the Victoria Avenue Initiative and Sunday Downtown Socials
Council authorized notice of its intention to provide assistance to the Fernie Chamber of Commerce under the terms of a Partnering Agreement for the provision of municipal services, being the hosting of summer downtown festivities, including but not limited to a night market, street theatre, music and trunk treasure sale to occur from July 3 to September 4, 2011 providing for payment by the City to the Chamber the sum of $10,000.00 for the services described in the agreement.

Following the requisite notice, Council will consider approval of the Agreement at the July 25, 2011 Regular Meeting.

5) 2010 Schedule of Remuneration and Expenses and the 2010 Schedule of Payments to Suppliers of Goods or Services
Council approved the 2010 Schedule of Remuneration and Expenses and the 2010 Schedule of Payments to Suppliers of Goods or Services.

6) Special Occasion Liquor Licences
Council approved the following Special Occasion Liquor Licences:
• 357672 BC Ltd. – The Pub, Park Place Lodge (TransRockies 2011) August 7 and 8, 2011 from 11:00 a.m. to 5:00 p.m. each day in an enclosed area of Station Square between 1st and 2nd Avenue and 6th Street as part of the TransRockies Challenge 2011 event.

• Fernie Heritage Cemetery Society
Friday, July 1, 2011 in an enclosed area of Prentice Park (1550 – 5th Avenue) or at the Fernie Memorial Arena (in the event of inclement weather) as part of Canada Day celebrations subject to the City receiving the necessary certificate of insurance.

• Fernie Mixed Slo-Pitch (Mad Batters Tournament)
July 30 and 31, 2011 from 10:00 a.m. to 10:00 p.m. each day in an enclosed area of Prentice Park (1550 – 5th Avenue).

Lions Club – Demolition Derby
Council will consider a resolution endorsing a Special Occasion Liquor license in advance of the September 4, 2011 Demolition Derby once they have received the necessary completed documents and proof of comprehensive general liability insurance.

7) Agreement between the City and the Fernie Miners Walk Society
Council approved an Agreement between the City of Fernie and the Fernie Miners Walk Society intended to facilitate the construction of a memorial to honour miners of the Elk Valley Region on the grounds of City Hall to be known as the “Miners Walk”.

Fernie Chamber of Commerce – Summer Student Funding
The Fernie Chamber of Commerce was informed that funding for summer students had been cut by the federal and provincial governments and further, that all Visitor Centres in the East Kootenays had their funding cut for summer students positions. The Chamber of Commerce requested Council consideration funding the shortfall.

Council advised the Chamber of Commerce that the City do not have funds to supplement the positions. The Chamber has since received confirmation that federal government funds have been restored.
9) Tourism Fernie –Request for Support for the Renewal of the Additional Hotel Room Tax (AHRT) program and for Tourism Fernie to become the Eligible Entity Request for the AHRT
Council confirmed its support for the renewal of the AHRT for another five-year term and for Tourism Fernie becoming the Eligible Entity for the AHRT.

10) RDEK Representative on the Columbia-Kootenay RAC Southern Interior Development Initiative Trust
The RDEK Board appointed Director Cindy Corrigan as the RDEK representative to the Southern Interior Development Initiative Trust – Kootenay Columbia Regional Advisory Committee.

2) Partnering Agreement with the Fernie Chamber of Commerce
Council approved the amended Partnering Agreement between the City of Fernie and the Fernie Chamber of Commerce, for municipal services for the provision of sani-dump facilities at 102 Commerce Road. This will allow the Chamber to collect and retain a fee not to exceed $2.00 per use (inclusive of HST) for services as outlined in the agreement.

3) Fuel Management Program – Ridgemont Area
Council was advised the fuel management work previously scheduled for the area above Ridgemont will not proceed at this time. The Tri-Regional District JOP Funded Program has been withdrawn due to an accounting short fall to cover unanticipated costs associated with the HST.

Fuel Treatment in James White Park
In 2010 a survey was completed of all forested Crown Lands within the City of Fernie that might represent a fire hazard. In the opinion of the Registered Professional Forester conducting the survey, James While Park is considered at low risk for wild fire and presented minimal hazards to the residences and structural proximal to the park. As such, fuel treatments will not occur in the park at this time.

4) Fernie Fire Fighters Annual Muscular Dystrophy Canada- Hamburger Days – Wednesday, June 22

Stop by the Fire Hall and show your support!

5) Resort Municipality Initiative Application – Fernie Writers’ Conference Society
Council approved a request from the Fernie Writers’ Conference Society for $4,000 to assist with hosting the Fernie Writers’ Conference. Funding from the City to support the event will come from the Provincial Resort Municipality Initiative.

2) Partnering Agreement with the Trans-Rockies Challenge Society
Council authorized notice of its intention to provide assistance to the Trans-Rockies Challenge Society under the terms of a partnering agreement for the provision of municipal services, being the hosting of the 2011 Trans-Rockies Challenge providing for payment by the City to the TransRockies Challenge Society the sum of $6747.44 for services described in the agreement.

Payment for services to the society will be provided from the Resort Municipality Initiative – Cultural and Heritage Tourism and Festivals program area.

3) Amendment to Partnering Agreement with the Fernie Chamber of Commerce
Council authorized notice of its intention to provide assistance to the Fernie Chamber of Commerce under the terms of a partnering agreement for the provision of municipal services, being the provision of sani-dump facilities at 102 Commerce Road, Fernie, BC. Allowing the Chamber to collect a fee not to exceed $2.00 (inclusive of HST or GST) as described in the agreement.

After completion of the required notice, the aforementioned partnering agreements will be presented to Council at the June 13, 2011 Regular Meeting for consideration of a motion to authorize their execution.

4) Leroux Pond Garden Restoration Proposal
The Leroux Pond at the base of the 4th A Avenue and 3rd Street hill has been unattended for a number of years. Originally the pond was developed as informal gardens, with rock lined paths and a small reflection pond.

A number of volunteers have come forward offering their services to clean up the site and potentially develop the area into a formal garden area. Council authorized the work to be done over the summer subject to all activities on the City land being subject to the approval, coordination and supervision of the Director of Leisure Services and if the land clean up activity involves onsite burning of woody debris and brush that volunteers first obtain a Fire Permit from the Fernie Fire Department.

5) Fernie Academy Society – Scholarship
The City of Fernie will provide a $500. Scholarship to a student in the 2011 Graduating class from the Fernie Academy and that same be provisional for in future years of the Financial Plan.

Students must meet the qualifying criteria some of which is to reside within the City of Fernie and have demonstrated outstanding citizenship.

6) Fernie Hotel and Pub – Temporary Change to Liquor License
Council approved use by the Fernie Hotel of the City-owned parking lot for the purposes of hosting a beer garden, pig roast and live entertainment on July 30 from 2:00 p.m. to 12:00 a.m. Council has no objection to the application made by the Fernie Hotel for a temporary change to a liquor licence to temporarily extend the licensed area to include the adjacent City-owned parking lot provided that:
o Outdoor live entertainment concludes at 11:00 p.m.
o A Certificate of Insurance and a copy of the letter from the LCLB confirming approval of a temporary change to the liquor license are received by the City of Fernie by Wednesday, July 6, 2011.

7) Ministry of Children and Family Development and Minister Responsible for Child Care responded to a recent letter from Council who outlined concerns about provincial funding rates for the Child Care Operating Funding Program.
Council will forward a copy of the response from the Ministry to the Fernie Childcare Society suggesting they contact the province with suggestions of possible improvements that the province could make to childcare throughout the province.

Council gave direction to the Community Wildfire Protection Plan Task Force Committee to consider fuel modification /wildfire mitigation work in the James White Park and report back to Council with their findings.

9) Council appoint Councillor McIsaac as City representative on the Board of Directors for the Fernie Tourism Association as of June 21, 2011.